Privacy policy

 

Last updated: June 2026

Models Office International BV ("Models Office", "we", "us" or "our") respects your privacy and is committed to protecting your personal data in accordance with the General Data Protection Regulation (GDPR) and applicable Belgian data protection laws.

1. Data Controller

 

Models Office International BV

Korte Klarenstraat 4 bus 101
2000 Antwerp, Belgium

VAT Number: BE 0847.909.761

E-mail: info@modelsoffice.be

2. Personal Data We Collect

 

Depending on our relationship with you, we may collect and process:

  • Name and contact details
  • Company information
  • Billing and payment information
  • Portfolio materials, photographs and videos
  • Professional information relevant to model representation and bookings
  • Website usage information (such as cookies and analytics data)

We only collect personal data that is necessary for our business activities and services.

 

2.1 Model Portfolios and Promotional Materials

As part of our representation services, we may process photographs, videos, comp cards, portfolios and other promotional materials relating to represented models. Such materials may be shared with existing and prospective clients, partners and industry professionals for the purpose of model representation, casting, bookings and promotional activities.

3. Why We Process Personal Data

 

We process personal data for the following purposes:

  • Managing model representation and bookings
  • Communicating with clients, models and business partners
  • Preparing quotations, contracts and invoices
  • Managing payments and accounting obligations
  • Promoting our agency and represented talent
  • Maintaining and improving our website and services

  • Complying with legal and regulatory obligations

4. Legal Basis for Processing

 

We process personal data based on:

  • Performance of a contract
  • Legitimate business interests
  • Compliance with legal obligations

  • Consent where required by law

5. Sharing of Data

 

We may share personal data with:

  • Clients and prospective clients
  • Photographers, production companies and creative partners involved in bookings
  • Professional advisers and service providers
  • Accounting, legal and IT providers
  • Public authorities where required by law

We do not sell personal data to third parties.

6. International Transfers

 

Where necessary for bookings, representation activities or client services, personal data may be shared with recipients located outside the European Economic Area (EEA). In such cases, Models Office International BV will take appropriate measures to ensure that personal data remains adequately protected in accordance with applicable data protection laws.

7. Data Retention

 

Personal data is retained only for as long as necessary for the purposes described in this Policy or as required by applicable law.

Portfolio materials, photographs, videos and other promotional content relating to represented models may be retained for the duration of the representation relationship and for a reasonable period thereafter for administrative, legal or archival purposes.

Accounting and invoicing records may be retained for longer periods where legally required.

8. Your Rights

 

Under applicable data protection laws, you may have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Request deletion of your data
  • Restrict or object to processing
  • Request data portability
  • Withdraw consent where consent is the legal basis for processing

Requests regarding the exercise of your privacy rights may be submitted to info@modelsoffice.be.

9. Website and Cookies

 

Our website uses cookies and similar technologies to improve user experience, analyze website traffic and ensure proper website functionality.

For more information, please refer to our Cookie Policy.

10. Security

 

We take appropriate technical and organizational measures to protect personal data against unauthorized access, loss, misuse or disclosure.

11. Contact

 

For any privacy-related questions or requests, please contact:

info@modelsoffice.be

If you believe your rights have been violated, you may lodge a complaint with the Belgian Data Protection Authority (Gegevensbeschermingsautoriteit / Autorité de protection des données).